Compliance & Legal
Yes — completely. PF (EPF), ESI, Professional Tax (state-wise for all states), TDS under Section 192, LWF, Gratuity Act, Bonus Act and Minimum Wages are all built-in with automatic calculation in the exact format required for filing.
Yes. Monthly, weekly and daily wage payroll cycles are all supported — even within the same company. Factory workers, contract labour and office staff can be managed together with different pay cycles.
Yes. Salary structures are designed so Basic + DA can be tracked against the Code's 50%-of-CTC requirement, with a built-in checker showing per-employee compliance — so you're ready whenever the Code is formally notified.
Yes. Factory Act registers, Contract Labour registers (Form XII/XIII), POSH register, BOCW cess and Maternity Benefit register are all generated directly from your existing employee and attendance data.
Payroll & Salary Calculations
Yes — automatically prorated to their actual working days from the joining date, no manual adjustment needed.
Yes. A per-employee PF Applicable toggle overrides the structure, correctly for that person alone.
Actually paid — with separate configurable rates for a normal working day and a weekly-off or holiday. These can even be set differently per shift, branch, department or grade, not just one flat number for the whole company.
Yes. Calendar Month, a Custom Date Range (e.g. 26th to 25th), Weekly, or Fortnightly — set once, and every payroll run after that auto-fills the correct dates for you.
The system checks every new payroll run against every existing one and simply won't allow a date range that overlaps a period already paid — this is a hard rule, not something that can be accidentally bypassed.
No. Coverage correctly continues for the rest of that 6-month contribution period, exactly as ESI regulation requires.
Yes — a one-time payment added to that specific month's payroll run only.
Net pay is floored at zero, and the shortfall is automatically recovered from their next month's pay — never a negative bank transfer.
Yes. Set a monthly cash component — it's automatically excluded from your bank transfer file and shown separately on the payslip.
Enter their actual daily rate directly — no need to reverse-calculate an annual CTC figure.
Yes — calculated from each employee's actual employing branch state, not one company-wide rule.
Yes — genuinely state-specific, correctly skipped in states with no LWF Act.
Form 16 clearly warns you if that happened, so nothing gets filed without your knowledge.
Yes — so their TDS is calculated correctly on their true total annual income, not just what they earned with you.
Leave Management
Yes, with a mandatory reason recorded — the leave balance is correctly restored.
Yes, in bulk — without skipping any individual eligibility check.
Yes, if you set an expiry date — it expires automatically, with a notification sent.
Yes, for any leave type you've marked as encashable — paid directly through the next payroll run.
You're warned clearly before it saves, with an explicit option to recalculate existing balances — never silent.
Yes, with a mandatory reason logged for the record — no need to wait indefinitely.
Exit & Full and Final Settlement
Automatically itemized — pending salary, leave encashment, gratuity, loan recovery, and notice-period shortfall — with every line editable before you confirm.
Yes, any time before their last working day actually passes.
The exact shortfall is automatically calculated and deducted at final settlement.
Yes — tracked explicitly at the point of settlement.
Yes — a distinct checklist covering nominee contact and nominee-based settlement, not the standard resignation process.
Yes — a dedicated Sabbatical status, separate from both Active and Exit.
Attendance & Mobile
Yes — any mobile browser works, and a free Android app is also included on every plan.
An optional check is available — it flags an implausible location jump for review, it never blocks the employee's attendance.
Yes. You define your own hours-worked bands (e.g. below 2 hours = Absent, 2-5 = Quarter Day, 5-8 = Half Day, 8+ = Full Day) in either raw hours or a percentage of your own standard working hours — your own concept, not a fixed rule we impose. The employee's actual clocked duration is matched against your bands automatically at checkout.
Yes — they're notified directly with your stated reason, not left to guess.
Recruitment & Hiring
Yes — with an optional referral bonus, payable on hire or only after probation completion, your choice.
Yes — automatically flagged for your visibility when reviewing candidates.
Employee Lifecycle
Yes — either instant with a full audit trail, or requiring approval first, whichever matches how your business actually operates.
Yes — enforced automatically the moment anyone tries to add them again.
Yes — flagged immediately when adding a new employee, before it can cause a filing issue later.
Reports & Data
Yes — pick your fields, apply filters, and save the combination to reuse anytime.
Yes — built to export cleanly regardless of company size, with no slowdown.
Setup & Onboarding
If your employee and salary data is already organised in Excel, most companies are live within about 2 hours — roughly an hour to set up company details, departments and salary structures, and another hour to bulk-import your employee and salary data via CSV. Larger, multi-branch businesses with more complex compliance needs may take a little longer.
We do not offer unguided free trials. Instead we offer something more valuable — a personalised demo on the live system with your actual scenario. Fill the demo form and we respond within 24 hours IST.
Yes. Our free job-posting tool lets any business post openings and manage candidates at no cost — no credit card, no commitment. See "Hire With Us" for details.
Yes. Bulk Excel import is built in for employee master data and salary structures, so you don't need to manually re-enter your existing team on day one.
Multi-Branch & Multi-Company
Yes. Multi-branch is built-in from the ground up. Each branch has its own HR, holiday calendar, compliance settings and reporting — all visible in a master dashboard. Branch-wise access control means each HR sees only their data.
Yes — a very common use case. CA and payroll firms manage multiple client companies from a single login with completely separate data, payroll and compliance for each client. Special CA Partner pricing applies.
Pricing & Plans
Your subscription scales with your business. Add employees at any time. Add new modules as your requirements grow. No forced upgrades, no long-term lock-in, no minimum commitment.
PaySimplified is module-based — you only pay for what you use. A CA firm running payroll for clients doesn't need Recruitment or Performance Management, and isn't charged for it.
No. Pricing is per-employee-per-month, shown upfront on our Pricing page by team-size slab. The Android app is included free on every plan with no extra charge.
Security & Data
Completely private and secure. Only authorised users within your company can access your data. We do not share, sell or use your data for any other purpose. All data is encrypted and backed up regularly.
No app download needed for core access. Employees can use any mobile browser for self-service — view payslips, apply for leave, mark attendance, download letters. A dedicated Android app is also available free on every plan.
Your data remains accessible for export for a reasonable period after subscription end, as outlined in our Terms of Service. We do not hold your data hostage.
The second save is stopped with a clear warning, protecting whoever saved first — no silent overwrite.
Yes — on their very next action, not just their next login.
Learning & Education
Free 30-day access for HR students and educational institutions, capped at 10 employee records — enough to practice real payroll, compliance, attendance and HR workflows. See our Learn HRMS page for details.